POLICY ON PERSONAL DATA PROCESSING
Dear User/Data Subject,
This information is provided pursuant to Article 13 of Italian Legislative Decree 196 of June 30, 2003, and subsequent amendments (known as the Privacy Code) as well as pursuant to article 14 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016.
We hereby inform you that the personal data that you provide when consulting the website https://olceseferrari.otoagency.it/it and any other domains belonging to Cotonificio Olcese Ferrari S.p.a. will be processed by Cotonificio Olcese Ferrari S.p.a. as Data Controller (hereinafter also Controller) in respect of the personal data protection principles set out in the Code and subsequent amendment, as well as all European and national laws and/or provisions applied by Supervisory Authorities.
This policy applies only to websites belonging to Cotonificio Olcese Ferrari S.p.a., and not to any other websites that may be consulted by the user via the links provided therein.
We inform you that the optional, explicit and voluntary sending of email to the addresses indicated on this website, as well as the completion of contact forms requires the acquisition of the sender’s address, which is necessary for responding to requests, as well as any other personal data included in the communication.
PURPOSES OF DATA PROCESSING
The processing of data spontaneously provided telematically by the User during navigation via the completion of the contact and registration forms is carried out by Cotonificio Olcese Ferrari S.p.a. for the following purposes:
to allow the User to contact Cotonificio Olcese Ferrari S.p.a., the Data Controller, by filling in the dedicated form, and to allow the latter to respond to requests to send information material and/or requests for further information received from the User;
with the consent of the user, to send a periodic newsletter concerning the activity carried out by Cotonificio Olcese Ferrari S.p.A., the Data Controller.
TYPE OF DATA COLLECTED AND PROCESSING
For both purposes described above, the following personal data is required:
Without prejudice to the personal autonomy of the Data Subject and without prejudice to the provision of navigation data, the provision of the data specified in paragraph A letter a) is obligatory, and the non-provision, even partial, of the data expressly indicated as necessary will make it impossible for Cotonificio Olcese Ferrari S.p.a. to provide the service. Mandatory data is marked with an asterisk.
The provision of data specified in paragraph A letter b) is optional and the non-provision for said purposes will make it impossible to update Users with the periodic newsletter.
CONTROLLER, PROCESSORS AND AGENTS
The Data Controller is Cotonificio Olcese Ferrari S.p.a. (VAT No. 03323340988), in the person of its legal representative pro tempore, with registered office in Via Vittorio Veneto no. 44, Piancogno (BS) and executive offices in Via Marzagrette 7, Adro (BS).
The Data Controller can be contacted at the email address: firstname.lastname@example.org.
Please note that the data provided will be processed only by duly appointed employees of the Data Controller, as well as by third-party companies providing services of various kinds, all as external data processors.
The personal data provided will be processed by the Data Controller and by external data processors appointed by the Data Controller (providers of computer and logistics services; providers of outsourcing and cloud computing services and management services; external professionals and consultants; companies engaged to carry out shipping; external software for the management of mailing lists for commercial purposes). The processing will be carried out by means of computer and/or telematic procedures in the manner and within the limits needed to pursue the aforementioned aims, and will be kept at the same premises.
The Controller uses services provided by primary companies in the sector for management software development and maintenance as well as for technical maintenance of the website.
DATA TRANSFER TO THIRD COUNTRIES
The Controller declares that the data provided will not be given to parties with registered offices in third countries, and therefore with registered and/or executive offices in countries that are not members of the European Union.
Note that the data provided will be processed by the Controller for the aforementioned purposes and will be kept on a server managed by a primary company engaged for management software development and maintenance as well as for technical maintenance of the website, with the times set out below.
The Controller will process the data provided for the purposes referred to in paragraph A letter a) for the period needed to fulfil the requests made by the User, and will be deleted within six months of fulfilment of the User’s request.
With regard to the purposes referred to in paragraph A letter b), the processing will last as long as the user maintains their express consent to the processing of their data in order to send the periodic newsletter. Note that the user can revoke their consent by means of a link provided in the message with which the newsletter is received. When the user revokes their consent to data processing, the latter will immediately cease, and the Data Controller will delete the data of the user who revoked the consent to processing within a maximum period of six months. Note that during this period the personal data will not be processed and this deadline is set for the Data Controller’s internal operational purposes, namely to be able to delete the data correctly.
G. RIGHTS OF THE DATA SUBJECT
You may exercise your rights at any time with the Data Controller, pursuant to Italian Legislative Decree 193/2006 and Regulation (EU) 2016/679 as set out in the following articles:
RIGHT OF ACCESS BY THE DATA SUBJECT - Art. 15 of Regulation (EU) 2016/679
RIGHT TO RECTIFICATION - Art. 16 of Regulation (EU) 2016/679
RIGHT TO ERASURE (“RIGHT TO BE FORGOTTEN”) - Art. 17 of Regulation (EU) 2016/679
RIGHT TO RESTRICTION OF PROCESSING - Art. 18 of Regulation (EU) 2016/679
RIGHT TO DATA PORTABILITY - Art. 20 of Regulation (EU) 2016/679
RIGHT TO OBJECT - Art. 21 of Regulation (EU) 2016/679
H. GENERAL RULES FOR THE EXERCISING OF RIGHTS
We hereby inform you that the rights referred to in the preceding paragraphs may be exercised at any time by sending an email to email@example.com together with a digital copy of a valid identity document.
We remind you that if you ask us to stop all processing of your personal data and not just that used for promotional purposes, we will not be able to continue to provide you with the services you have requested. We also remind you that, unless you ask us to cease sending just promotional communications through automated systems, your generic request will result in us ceasing all processing of your personal data, including by traditional means.
In any case, our company may store certain personal data in the event that this may be necessary in order to defend or exercise our rights.
If you wish, the updated list containing the names of the external data processors is available at the Data Controller registered office, or you can request it by sending an email to firstname.lastname@example.org.
ART. 5 GDPR
For the purposes of this Regulation, the following definitions shall apply:
Personal data: any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person;
Processing: any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction;
Restriction of processing: the marking of stored personal data with the aim of limiting their processing in the future;
Profiling: any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements;
Pseudonymisation: the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person;
Filing system: any structured set of personal data which are accessible according to specific criteria, whether centralised, decentralised or dispersed on a functional or geographical basis;
Data Controller: the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law;
Data Processor: a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller;
Recipient: a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities that may receive communication of personal data in the context of a specific investigation in accordance with Union or Member State law are not considered as recipients; the processing of such data by these public authorities complies with the applicable data protection rules according to the purposes of the processing;
Third party: a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data;
Consent of the data subject: any freely given, specific, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her;
Personal data breach: a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data transmitted, stored or otherwise processed;
Genetic data: personal data relating to the inherited or acquired genetic characteristics of a natural person which give unique information about the physiology or the health of that natural person and which result, in particular, from an analysis of a biological sample from the natural person in question;
Biometric data: personal data resulting from specific technical processing relating to the physical, physiological or behavioural characteristics of a natural person, which allow or confirm the unique identification of that natural person, such as facial images or dactyloscopic data;
Data concerning health: personal data related to the physical or mental health of a natural person, including the provision of health care services, which reveal information about his or her health status;
a) as regards a controller with establishments in more than one Member State, the place of its central administration in the Union, unless the decisions on the purposes and means of the processing of personal data are taken in another establishment of the controller in the Union and the latter establishment has the power to have such decisions implemented, in which case the establishment having taken such decisions is to be considered to be the main establishment;
b) as regards a processor with establishments in more than one Member State, the place of its central administration in the Union, or, if the processor has no central administration in the Union, the establishment of the processor in the Union where the main processing activities in the context of the activities of an establishment of the processor take place to the extent that the processor is subject to specific obligations under this Regulation;
Representative: a natural or legal person established in the Union who, designated by the controller or processor in writing pursuant to Article 27, represents the controller or processor with regard to their respective obligations under this Regulation;
Enterprise: a natural or legal person engaged in an economic activity, irrespective of its legal form, including partnerships or associations regularly engaged in an economic activity;
Group of undertakings: a controlling undertaking and its controlled undertakings;
Binding corporate rules: personal data protection policies which are adhered to by a controller or processor established on the territory of a Member State for transfers or a set of transfers of personal data to a controller or processor in one or more third countries within a group of undertakings, or group of enterprises engaged in a joint economic activity;
Supervisory authority: an independent public authority which is established by a Member State pursuant to Article 51;
Supervisory authority concerned: a supervisory authority which is concerned by the processing of personal data because:
the controller or processor is established on the territory of the Member State of that supervisory authority;
Data Subjects residing in the Member State of that supervisory authority are substantially affected or likely to be substantially affected by the processing; or a complaint has been lodged with that supervisory authority;
a) processing of personal data which takes place in the context of the activities of establishments in more than one Member State of a controller or processor in the Union where the controller or processor is established in more than one Member State; or
b) processing of personal data which takes place in the context of the activities of a single establishment of a controller or processor in the Union but which substantially affects or is likely to substantially affect data subjects in more than one Member State;
Relevant and reasoned objection: an objection to a draft decision as to whether there is an infringement of this Regulation, or whether envisaged action in relation to the controller or processor complies with this Regulation, which clearly demonstrates the significance of the risks posed by the draft decision as regards the fundamental rights and freedoms of data subjects and, where applicable, the free flow of personal data within the Union;
Information society service: a service as defined in point (b) of Article 1(1) of Directive (EU) 2015/1535 of the European Parliament and of the Council (19);
International organisation: an organisation and its subordinate bodies governed by public international law, or any other body which is set up by, or on the basis of, an agreement between two or more countries.